Ireava provides a complete HR Management system. Manage payroll, attendance, hire new staff, and more features.
This module has 11 sections -
1. Add Department
2. Add Designation
3. Add Leave Type
4. Staff List
5. Mark Staff Attendance
6. In/Out Time Report
7. Generate Payroll
8. Teachers Rating
9. Approve Leave Request
10. Apply Leave
11. Disabled Staff List
12. Add Earning/Deduction
In Human Resource we will manage all activities of the school staff (not a student or parent or guardian) from Principal to Owner to Peon or any School member even he/she using or not using Ireava School application. First, we will add Department, Designation, Leave Types then we will add Staff Member from Staff Directory then we will manage day by day Staff Attendance then manage Payroll/Salary of staff then Apply or Approve Leave Request.
1. Add Department- Go to Human Resource > Add Department enter Department Name then click the Save button. All existing Departments can be seen on the right side of this page.
2. Add Designation- Go to Human Resource > Add Designation enter Designation Name then click the Save button. All existing Designations can be seen on the right side of this page.
3. Add Leave Type- Go to Human Resource > Add Leave Type to enter Leave Type Name then click the Save button. All existing Leave Types can be seen on the right side of this page.
4. Staff List- Go to Human Resource > Staff List here you can search all active staff members. You can filter staff members by Role or search by any keyword. You can also see the staff directory in two views Card View or List View.
You can edit any staff by clicking on the Edit button on Staff Card. To view staff, details/profile click on the View button present on the staff card. Staff profile provides 360* view of staff including complete profile, payroll, payslip, allotted/apply/approved leaves, monthly/yearly attendance, uploaded documents, and timeline. After staff retirement or reliving you can Disable staff from the top right down hand red icon button. After disabling staff, the staff profile is marked as red color in the background and its login to Ireava School also being disabled. Disabled staff can be seen in Human Resource > Disabled Staff. You can also add staff leaving date and resignation letter from staff Edit. Staff can be deleted after disabling staff.
To add a new staff member, click on the + Add Staff button from the top right corner of this page. Enter Staff ID, select Role (roles can be managed from System Settings > Roles Permission), Designation, Department, First Name, Last Name, Father Name, Mother Name, Gender, Marital Status, Date Of Birth, Date Of Joining, Phone, Emergency Contact Number, Email, Photo, Current Address, Permanent Address, Qualification, Work Experience, Note, EPF No (Employee Provident Fund Number), Basic Salary, Contract Type, Work Shift, Location, Number Of Leaves, Bank Account Title, Bank Account Number, Bank Name, IFSC Code, Bank Branch Name, Facebook URL, Twitter URL, LinkedIn URL, Instagram URL, Upload Resume, Joining Letter and Other Documents then click on Save button.
To add Leaves, enter a number of leaves that staff can apply. If leaves are not displayed then create in leave type.
Enter deduction for attendance if you want to deduct salary automatically on absent, late, and other factors.
Enter Earning/Deduction if you want to deduct or add any amount in the basic salary during the month-end salary slip generation.
5. Mark Staff Attendance- Go to Human Resource > Mark Staff Attendance here you can record staff attendance. Select Staff Role and Attendance Date then click on the Search button. Now can see the staff list, select the attendance radio button for Present/Late/Absent/Half Day, and enter any Note then click on the Save Attendance button to submit attendance. If you accepted the staff leave then leave will be automatically marked and you don't have the right to change the attendance again. If you mark the selected date as Holiday then check the button Mark as Holiday. If attendance has been already submitted then you will get a message of "Attendance Already Submitted You Can Edit Record" in this case you can still edit exiting attendance.
6. In/Out Time Report- Go to Human Resource > In/Out Time Report here you can check staff monthly report, Present/Late/Absent/Half Day in and out time.
7. Generate Payroll- Go to Human Resource > Generate Payroll here we will generate the monthly salary of staff members. Select Role, Month, and Year then click the Search button to see the staff members list and their payroll status. Now you can see the staff list, from the Status column you can see the current salary status available option from the Action column. Payroll has three status Not Generated -> Generated -> Paid. If the status is Not Generated then you can see the Generate Payroll button, if the status is Generated then you can see the Proceed to Pay button and if the status is Paid then you can see the View payslip button in the Action column. If the status is Generated or Paid then you can revert this status to the previous status.
Attendance deduction will automatically be added to the deduction if the amount added during the staff enrolment in the attendance deduction section. You can change the total calculated amount also in attendance deduction during the payslip generation.
Earning/deduction parameters will be added here automatically if created any in the earning/deduction module. You can edit the calculated amount during payslip generation.
Now click on the Generate Payroll button from the Action column. On this page you can see staff profile, attendance, approval leaves details. In the earning column add earning Type and Amount then in the deduction column enter deduction Type and Amount (from top right corner Attendance section you can check this month all attendance and approve details based on this you can calculate the deduction for this staff and also the system will automatically add the deduction based on the deduction amount you entered during the staff enrolment) then in the Payroll Summary column enter any tax if applied then finally click on the Calculate button to calculate the Net Salary amount then click on the Save button to save this salary generation.
Now come again to the payroll page and check this staff payroll status for the same month now it should be Generated and in the Action column Proceed to Pay button should be visible. Here click on Proceed to Pay button to pay the generated salary to this staff. Now at Proceed to Pay modal popup window, you can Staff, Net Payment Amount, Month-Year, select Payment mode through which you are paying salary, Payment Date, and Note then click on Save button.
Now come again to the payroll page and check this staff payroll status for the same month now it should be Paid and in the Action column View, the payslip button should be visible. Here click on the View payslip button to see and print the payslip.
8. Teachers Rating- Go to Human Resource > Teachers rating, here you can check the overall rating provided by the students to their class subject teachers.
9. Approve Leave Request- Go to Human Resource > Approve Leave Request here you can view, approve, or manually submit staff leave request. Click on the View icon button from the Action column to see details of the applied leave requests. Now at this modal popup window, you can see details of leave request and change its status to Approve/Disapprove/Pending then enter any Note then click on the Save button.
To add a leave request manually click on the Add Leave Request button from the top right corner. Here select Role, Staff Name, Apply Date, Leave Type, Leave Date, reason, Note, Attach Document, and Status of leave request then click on Save button.
10. Apply Leave- Go to Human Resource > Apply to Leave here logged-in staff user can apply/view leave a request on his own only. To view applied leaves, click on the View icon button from the Action column. To apply leave, click on the Apply Leave button from the top right corner.
Note: You can only apply for leave if you have leaves assigned to your profile. If not then ask for an admin to assign leave in your edit profile.
11. Disabled Staff List- Go to Human Resource > Disabled Staff List here you can see all Disabled Staff. Click on any staff to see his/her profile. On the profile page, you can see the Delete Staff button, by deleting staff all profile data will be deleted. To Enable any Disabled staff, click on the green color hands-up icon button.
12. Add Earning/Deduction- Go to Human Resource > Add Earning/Deduction here you can create earning and deduction parameters for the staff. These values will be added during the staff create time and if already created staff then edit staff to add the values for these parameters. These parameters will add or deduct an amount from the basic salary automatically during payroll generation. No manual calculation needed for earning and deduction. You can edit the calculated amount also.
Reports Available:
- Staff list Report
- Staff Payroll Report
- Staff Birthday Report
- Staff Leave Request Report
- Active Staff Report
- Disabled Staff Report
- Staff Attendance Report
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